Stop chasing timesheets. Automate invoicing for your care agency.
RotaPad helps staffing agencies collect staff hours, approve shifts, and instantly generate invoices — reducing admin work and payment delays.
Dashboard
TodayPending Timesheets
12 awaiting approval
Approved This Week
Ready for invoicing
Invoices Generated
This month
Trusted by care agencies, churches, barbershops, and businesses managing shift-based teams
How It Works
Three simple steps to transform your timesheet and invoicing workflow
Staff submit timesheets
Staff easily log their hours through the mobile-friendly interface. Capture shift details, breaks, and notes in seconds.
Managers approve shifts
Review and approve timesheets with one click. Flag discrepancies and communicate directly with staff.
System generates invoices
Automatically create accurate invoices from approved shifts. Export as PDF and send to clients instantly.
Everything you need to manage timesheets
Powerful features designed specifically for care agencies and staffing companies
Smart Timesheets
Mobile-friendly timesheet submission with automatic calculations and overtime tracking.
Approval Workflow
Streamlined approval process with one-click actions and automated notifications.
Automatic Invoice Generation
Convert approved shifts into professional invoices with your branding automatically.
PDF Export
Download invoices and reports as PDF files ready to send to clients.
Centralized Staff Tracking
Manage all your staff in one place with complete visibility over schedules and hours.
Reduce Admin Work
Cut hours of manual data entry with automated workflows and smart integrations.
Built to remove manual admin from staffing operations
RotaPad was designed from the ground up to solve the unique challenges faced by care agencies and staffing companies managing shift-based teams.
- Reduce payroll and invoicing errors
- Save hours every week on admin work
- Improve cash flow with faster invoicing
- Designed for shift-based teams
Less time on admin
Average time saved per week
Faster invoicing
From shift approval to invoice
Calculation errors
Automated accuracy every time
Perfect for Church Children's Ministry Teams
RotaPad makes it easy to organise volunteers, plan rotas, and ensure every children's service is covered.
Plan Volunteer Rotas with Ease
- Assign volunteers to children's church sessions
- Avoid last-minute rota gaps
- See who is serving each week at a glance
Stay Organised Without Paper or Spreadsheets
- Centralised schedule for all volunteers
- Easy updates when people swap or change availability
- Accessible from any device
Built for Churches, Not Just Businesses
Whether you're managing paid staff or volunteer teams, RotaPad helps you keep everything organised in one place.
Built for Barbershops & Salon Teams
RotaPad helps barbershop owners manage staff schedules, appointments, and shifts — without spreadsheets or last-minute confusion.
Manage Staff Schedules Easily
- Assign barbers to shifts or chair availability
- See who is working at a glance
- Reduce double bookings and scheduling conflicts
Stay Organised During Busy Hours
- Keep walk-ins and bookings aligned with staff availability
- Update schedules instantly from any device
- Ensure every chair is covered during peak times
Designed for Busy, Appointment-Based Businesses
Whether you're running a barbershop, salon, or grooming studio, RotaPad keeps your team organised and your day running smoothly.
Simple, transparent pricing
Pricing is flexible based on agency size. Contact us for a custom quote.
Starter
Perfect for small agencies getting started
- Up to 10 staff members
- Basic timesheet management
- Invoice generation
- PDF export
- Email support
Growth
For growing agencies with more staff
- Up to 50 staff members
- Advanced approval workflows
- Custom invoice templates
- Reporting & analytics
- Priority support
- API access
Enterprise
For large organizations with custom needs
- Unlimited staff members
- Multi-location support
- Custom integrations
- Dedicated account manager
- SLA guarantee
- On-premise option
Book a Demo
See how RotaPad can transform your timesheet and invoicing workflow